When a leading UK-based tech company needed a unique and inspiring destination for their annual sales conference and team-building event, they turned to Spain Conferencing, the trusted corporate venue finding service in Spain.
We delivered a seamlessly executed, three-day corporate event in Madrid, combining a professional conference environment with engaging team-building experiences, all tailored to their brand and objectives.
Client Brief
The client, a fast-growing technology firm with 80 employees, was looking to host:
- A two-day corporate conference with presentations, breakout sessions, and workshops.
- A day of interactive team-building activities to improve collaboration across departments.
- A convenient location with excellent conference facilities, accommodation, and easy access from the UK.
Key Requirements:
- A central Madrid location near business districts and transport links.
- A modern hotel with state-of-the-art meeting rooms and AV capabilities.
- Outdoor spaces or nearby venues for fun and creative team-building activities.
- English-speaking staff and a dedicated events manager.
Our Approach: Venue Sourcing & Event Coordination
As a free, independent venue finding agency, our priority was to find the perfect balance of business and leisure for the client’s event.
🏨 Venue Selection
We shortlisted five premium conference hotels in Madrid, offering:
- Flexible meeting spaces with natural daylight
- On-site accommodation and restaurants
- Proximity to Madrid-Barajas Airport and city attractions
The final choice was a 4-star conference hotel in central Madrid, featuring:
- A 200-person capacity plenary room
- Multiple breakout rooms
- A rooftop terrace with panoramic city views
- High-speed Wi-Fi and full AV support
🤝 Team Building in Madrid
To break up the conference days and strengthen internal communication, we designed a custom team-building experience, including:
- A treasure hunt around Madrid’s historic centre, encouraging collaboration
- A paella cooking workshop led by local chefs
- Evening tapas tours and networking dinners
✈️ Logistics & Support
Spain Conferencing handled all on-the-ground logistics, including:
- Venue negotiation and contract support
- Accommodation block bookings
- Airport transfers and transport coordination
- On-site bilingual staff during the event
Results & Feedback
The event was a resounding success, with outstanding feedback from both the client and attendees.
Highlights:
✅ Over 95% participant satisfaction
✅ Improved team communication and morale
✅ Efficient, on-budget event delivery
✅ No-stress planning experience for the internal team
“Spain Conferencing saved us weeks of planning. The hotel was perfect, and the team-building day exceeded expectations. We’ll definitely return to Spain for future events.”
– Head of Events, UK Tech Client
Why Choose Madrid for Your Next Corporate Event?
Madrid is a top destination for corporate events in Spain. Its excellent infrastructure, vibrant culture, and year-round sunshine make it ideal for conferences and team-building experiences.
Key advantages include:
- World-class conference venues
- Direct flights from major international hubs
- A unique blend of history, gastronomy, and modern amenities
- Endless options for memorable team-building in Madrid
Let Us Help You Plan Your Next Event in Spain
At Spain Conferencing, we specialise in organising bespoke corporate events, meetings, and team-building experiences across Spain. Whether you’re planning a conference in Madrid, a retreat in Marbella, or an incentive trip to the Canary Islands—we’re here to help.
✅ Free venue finding
✅ Expert local knowledge
✅ Full support from enquiry to execution
👉 Contact us today to start planning your next corporate event in Madrid with Spain Conferencing, your trusted venue sourcing partner in Spain.